To export as a PDF in Microsoft® Office Publisher®, we are going to use the free Microsoft Add-In. This will include a publishing function to the File menu options. We will demonstrate how to do this in the following 7 steps.

Publish

Select the File > Publish as PDF or XPS… menu option.

Save as Type

Select a destination folder using the navigational tools, then in the File name: field type any name you like. Next, in the Save as type: pop-up menu, select PDF.

Optimize

For the Optimize for: selection, make sure Commercial Press is selected -- if not use the Change… button to make this selection from the available list.

Advanced

If you click the Advanced button, you will be presented with more settings. The default setting for Commercial Press will be fine. Now, click the Print Options… button.

Print Options

In the Paper section, make sure that the Size: field is larger than your document page size. You can also use the Width: and Height: fields for custom paper sizes. Double check your Orientation so that the entire document fits within the Paper size. For Printer’s marks, check all three boxes -- Crop marks, Allow bleeds, and Bleed marks. When you are finished click the OK button.

Publish Options OK

Click the OK button in the Publish Options dialog box.

Finishing Up

Click the Publish button, and go to your file destination folder to review your PDF file.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

Go to Export PDF to see more applications that can export as a Press-Ready PDF.